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Set Up Your Restaurant

Each restaurant, branch, or brand you run is a separate restaurant in Grubbitt. Every restaurant has its own menu, tables, team, tax setup, and invoices. Switch between them from the sidebar. The first 5 restaurants you create each start on a trial. See Plans and Limits.

Who can do this:OwnerAnyone with an account can create a new restaurant. The person who creates it becomes its owner.

Start the Setup

  • First restaurant: after you sign in, the setup form opens by itself.
  • Another restaurant: open the restaurant list at /app and select Add New Outlet. You can also open the restaurant switcher at the top of the sidebar and select Add new restaurant. Select Back to restaurants on the setup form to return to the list.

The form has three steps: Details, Import Menu, and Review Items.

Step 1: Details

Fill in the basics of your restaurant. Fields marked Optional can stay empty.

Basic Details

  • Restaurant Name: the name guests see at the top of your menu and on invoices.
  • URL Slug: the short name used in your menu links, for example moonlight-diner. It fills in from the name until you edit it. Use lowercase letters, numbers, and hyphens only.
  • Business Email and Phone Number: contact details printed on invoices.
  • Number of Tables: how many tables to create right away. You can add or remove tables later. See Tables and QR Codes.

Location and Billing

  • Address, City, State / Province, and postal code: printed on every invoice.
  • Country: pick the country your restaurant operates in. The country sets your currency, which tax numbers you need, and the default tax rounding rules.
  • Currency: set by the country. It cannot change later.
  • Timezone: fills in from the country. Change it if your restaurant is in a different zone. All reports, order times, and daily totals use this zone.
  • Tax numbers: the fields depend on your country. For example, restaurants in India enter a GSTIN and PAN. Restaurants in the United Kingdom can enter a VAT number.
  • Billing Email: an address for billing messages about your plan, if different from your business email. You can change it later in Settings.

Select Continue when the step is complete.

Step 2: Import Menu

You can build your menu from photos of your printed menu:

  1. Select the upload area, or drag and drop your menu photos onto it. You can also paste an image from your clipboard.
  2. Add up to 10 photos in JPG or PNG format. Each photo must be under 5 MB. A page of a menu per photo works best.
  3. Select Extract items. Wait while the photos are read. This can take a minute for a long menu. You can extract from photos up to 3 times in any 24-hour window.

The items, prices, and categories found in the photos appear in the next step. If you prefer to type your menu yourself, select Skip & setup manually.

Step 3: Review Items

Check every extracted item before you save:

  • Fix any Item Name or Price that was misread. Prices use your currency's decimals, for example two decimals for INR or USD and none for JPY.
  • Edit the Category name. Items with the same category name are grouped together.
  • Set the Type to Veg, Non-Veg, Egg, or Vegan. Guests can filter the menu by type.
  • Select the trash icon to remove a wrong item, or Add item to add one that was missed.

Select Create restaurant & menu to finish. Your restaurant opens on its dashboard.

After Setup

Complete these tasks before your first service:

  1. Check your tax setup on the Tax Classes page. See Tax Classes.
  2. Review each menu item, add photos, and set it to Active. See Menu Items.
  3. Print and place a QR code on every table. See Tables and QR Codes.
  4. Invite your team. See Team Access.
  5. Turn on Online Ordering in Settings if it is off. See Restaurant Settings.
  6. Scan one printed QR code with your phone and place a test order. Then find it on Live Orders.